What's theRecipe? "Backstage" - or - "How is it done, then?"
The Tetbury Classic Vehicle Show (and it's time for a name change after all - since we have Motorcycles and Bicycles too) starts up in the second week of September. No, really...
We count up, check all the invoices, pay up, load up all the images we have from the show, arrange to pop over to Allsorts for a cheque ceremony and have a chat about what we learned from the show we just did... If we're all on speaking terms!
The cheque ceremony is a lot of fun for us - as is giving the dosh to the other deserving recipients. It's a kick.
Before the end of the year, we email attendees, clubs, franchises and traders, asking them if they enjoyed the show, what they didn't enjoy and what we got right. It reminds people we're alive and hopefully gets us into the diary for next year.
We decide the next show date -which is difficult! Who do we clash with? Beaulieu? New Car registrations, so we make it tough for our franchises? The Emergency Vehicle show? Choosing the date is a three-beer operation.
In February we clear up the website, arrange to meet and have a kick-off about the next show. What are the roles? Who's having a rest? Who's Treasurer, Franchise Contact, Stallholder Contact, Website and Admin, Programme production, Publicist? Who wants to be the Boss this year? Set the agendas, take the notes, be the focus? Errr....
Then it's inventory, get the banners and signs changed. Get the consumables (tape, posts, high-viz, staples, paper, ink, cable ties) sorted and in plentiful supply, Fix the gazebo. Fast forward to August!
Two weeks before the show - get the programme finished, remind friendly Mr Wilson about the bales, check the generator, plan the field, get the gazebos, put up the signs, banners, posts, site the loos, rota the gates, charge the radios, get the high-viz clean, speak to the school, send out lots of email, update the website. Start watching the weather. Worry.
The day before the show - mark everything up - run around a lot. Get the bins and cones. Check the weather again. Worry some more.
On the Show day - enjoy yourself! Talk to the exhibitors!
Thanks to all who attend, and all who help.
Oh! Does any of this mean we know what we're doing then? No. We're always ready to hear ways of making the show better. We're always ready to accept offers of manpower, even if it's only for an hour on the day itself, to help things go more smoothly. Have you got suggestions? Let's have them. Have you got praise? Let's have that too!